Shareholders in Polymer Factory Sweden AB, reg. nr 556695-9531 (the “Company”), are hereby summoned to the Extra General Meeting on Monday 20 December 2021 through advance voting. Attendance at the meeting is only possible via postal ballot.
In light of the ongoing Covid-19 pandemic, the board of directors has decided that the Extra General Meeting (EGM) will be executed only through postal voting, in accordance with section 22 of the Act (2020:198) on temporary exceptions to facilitate the execution of general meetings in companies and other associations. This means that shareholders will not be allowed to participate in person or by proxy at the general meeting held on 20 December 2021. Shareholders may however influence the meeting by postal voting in accordance with the below. Information about the decisions made at the meeting is published on the day of the meeting as soon as the outcome of the voting has been compiled.
Information about advance voting
Shareholders who wish to participate in the meeting by advance vote shall:
- partly be listed as a shareholder in the share register produced by Euroclear Sweden AB regarding the conditions on Friday, December 10, 2021,
- partly register by casting their advance vote in accordance with the instructions under the heading “Advance voting by postal vote” below so that the voting form is received by the Company no later than Friday, December 17, 2021.
Information provided at the time of registration will be processed and used only for the meeting. See below for further information on the processing of personal data.
Shareholders who have their shares nominee-registered through a bank or other nominee must, in order to participate in the meeting, request to be re-registered for the shares in their own name in the Company's share register with Euroclear Sweden AB. Shareholders who wish such re-registration, so-called registration of voting rights, must in good time before 10 December 2021, when the re-registration must be executed, request it from their bank or trustee.
Advance voting by postal vote
Shareholders may exercise their voting rights at the meeting only by voting in advance through so-called postal voting in accordance with section 22 of the Act (2020:198) on temporary exceptions to facilitate the execution of general meetings in companies and other associations.
For advance voting, a special form must be used, which is available on the Company's website, http://www.polymerfactory.com/annual-meeting. The form is valid as a notification to the meeting. The completed form must be received by the Company no later than Friday, December 17, 2021. The completed form must be sent to Polymer Factory Sweden AB, Teknikringen 48, 114 28 Stockholm. The completed form may also be submitted electronically and must then be sent to firstname.lastname@example.org. If the shareholder is a legal entity, a registration certificate or other authorization document must be attached to the form. The same applies if the shareholder votes in advance through a proxy. The shareholder may not provide the advance vote with special instructions or conditions. If this happens, the vote, i.e., the advance vote in its entirety, is considered invalid. Further instructions and conditions can be found in the voting form.
1. Opening of the meeting
2. Election of chairperson and secretary of the meeting
3. Preparation and approval of the voting list
4. Presentation and approval of the Agenda
5. Election of one or two persons who shall approve the minutes of the meeting
6. Determination of whether the meeting has been duly convened
7. Decision on the establishment of an incentive program for key personnel
8. Closing of the meeting
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